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COVID-19 Vaccine Information for Home-Based Care Providers

On Friday, Jan. 8, the PA Department of Health issued an Updated COVID-19 Interim Vaccination Plan. Healthcare Personnel, including home-based care providers, are still prioritized in Phase 1A of vaccine distribution; additional prioritized individuals have been added to Phase 1B and a new Phase 1C category is now listed. 

PHA has developed this webpage to provide home-based care providers with distribution plans affecting them, including county and municipality distribution plans, as well as opportunities to receive a COVID-19 vaccine through an approved vaccine provider. Use the buttons below for quick access top resources related to vaccine distribution.

DOH Vaccine Provider Map
Sample Letter: Certifying Occupation
State Vaccine Plan (Version 5.0)
County Information
DOH Order: Vaccine Allocation
Clinic Information
COVID-19 Vaccine Program Provider Agreement

 

 County Information

Allegheny

The Allegheny Health Department is gathering information from organizations with healthcare personnel who fall into the Phase 1A category for vaccinations. These organizations must provide basic contact information and details on operations, as well as an estimate of eligible personnel working in Allegheny County.  

One point of contact for each organization is asked to complete a COVID Vaccination Request form through the county’s Online Support Center. You will need to create an account and select the options for Request Service, Health Department and, finally, COVID Vaccination Request, to submit the information for your organization.

An eligible organization or facility must be physically located within Allegheny County. It does not matter if your employees do not live in the county.

Bethlehem

The Bethlehem Health Bureau is coordinating vaccination efforts for healthcare workers with the Allentown Health Bureau, Lehigh Valley Health Network and St. Luke’s University Health Network. Walgreens and CVS additionally will begin vaccinating residents and employees in long-term care facilities this week.

Agencies interested in receiving the Moderna vaccine that are part of the 1A priority group are encouraged to register by going to the City of Bethlehem’s COVID-19 webpage and clicking under the “vaccines tab” or completing this survey. The Bethlehem Health Bureau expects to receive vaccine shipments on a weekly basis.

Bucks

St. Mary Medical Center in Langhorne

Unaffiliated healthcare personnel can request COVID-19 Vaccine at the St. Mary Medical Center Vaccine Clinic here. Once the form is completed and proof of occupation submitted, a team will review the applicant's eligibility to receive the vaccine based on the Phase 1A sub-prioritization guidance in Pennsylvania's COVID-19 Interim Vaccination Plan. If an applicant is determined to be eligible, they will be called to schedule vaccine appointments. Requestors should expect a response within two (2) business days.

Bucks County Health Department

Unaffiliated healthcare personnel should complete this survey. The practice/individual must operate and/or live in Bucks County, PA. Email the completed survey to [email protected]. When BCDH Vaccination staff has the capacity to vaccinate your staff, we will contact the named Point of Contact.

In the interim, healthcare personnel should attempt to obtain their vaccination from other sources (e.g., area hospitals which will have an allotment of vaccine for unaffiliated providers, and each individual should contact their own primary care provider).

Chester and Delaware

Chester and Delaware counties are joining with healthcare organizations in both counties in vaccinating the first two groups within Phase 1 - frontline healthcare personnel and EMS providers. This week, Chester county sent a link to home-based care providers to register employees. If you have not received a link, please contact the Health Operations Center at  610-344-6225, Monday - Friday from 8:30 a.m. - 4:30 p.m. or [email protected] or reach out directly to PHA.

The County will require proof of employment or credential. Examples include:

  • Letter from employer that they are an essential worker or general employment information
    • On letterhead
    • With person’s name
    • Supervisor name/signature with contact information
  • Employment ID (with photo, or ask for photo ID as well)
  • Email from employer
    • With person’s name
    • Supervisor name/signature with contact information
  • Professional License (verify against Photo ID)

The consent form (found within the registration confirmation email) must be completed and printed before arrival at the vaccination site. Vaccination will not be conducted without a consent form.

Chester (and Montgomery) County has reached out directly to home-based care providers. If providers have not heard from a county representative, they should contact the county health department for more guidance.

Fayette, Greene and Washington

Centerville Clinics, Inc. has been approved as a provider for the COVID-19 vaccine and is willing to help with vaccine administration to eligible individuals who reside in Washington, Fayette, and Greene Counties that fall into Category 1A as outlined in the Pennsylvania Covid-19 Interim Vaccination Plan. Vaccines will be administered at the Washington, Centerville, and Uniontown locations. If you are interested in utilizing Centerville Clinics for your vaccine distribution, please complete this survey. 

You must complete the survey to begin the process; upon completion of the survey, Centerville Clinics will reach out to you directly to plan vaccinating your eligible personnel. As part of this planning process, all providers must complete a roster of all individuals who wish to be vaccinated; the roster must include all requested information such as name, age, position, allergies, COVID-19 diagnosis and other information necessary to determine eligibility. Contact [email protected] or 724.632.6801, ext. 1121 with any questions/concerns.

Lehigh

The Allentown Health Bureau is now scheduling appointments by email only for the Moderna COVID-19 vaccine for qualifying healthcare staff in Lehigh County. The Bureau has been forced to switch from phone call appointment scheduling requests to email requests because of extremely high call volume. Until further notice, appointments are no longer being scheduled at 610.437.7760.

Please visit https://www.allentownpa.gov/Home/News-Archive/ID/1493/AHB-Scheduling-COVID-Vaccinations-by-Email for additional details, documentation, and the Allentown Health Bureau contact email address. Thank you for your patience and cooperation.

Montgomery County

Montgomery County is administering the COVID-19 vaccine in Phase 1A. To preregister, visit Montgomery County Official Website - COVID-19 Vaccine or Montgomery County Office of Public Health - Vaccination Registry. Due to supply, it may take between 6 to 10 weeks before the county schedules your appointment.

For general COVID-19 questions, email [email protected] or call the hotline at (833) 875-3967, Monday through Saturday from 8 a.m. to 8 p.m.

Philadelphia

The City of Philadelphia Department of Public Health is beginning to offer vaccinations to home-based care providers and other unaffiliated healthcare workers on a rolling basis. The City has begun direct outreach to providers and has begun hosting a series of vaccine clinics to inculcate approximately 15,000 home health providers who are not associated with an approved vaccine distributor. See below for current forms to submit your request for a vaccine:

Additionally, Philadelphia's Department of Public Health is frequently updating its COVID-19 Vaccine page, check this page often for the latest updates.

Clinic Information

Allegheny Health Network

Effective January 6, 2021, AHN facilities will designate and utilize at least 10 percent of each vaccine shipment received for vaccination of Phase 1A non-hospital-affiliated health care personnel, including Emergency Medical Services (EMS) personnel. To request a vaccine contact [email protected] with the following information:

  • The names and best phone numbers of health care workers requesting vaccination
  • The job role and setting of each worker (patient-facing vs back office, hospital, office, etc.)

AHN staff will call or email you back to schedule. Click here for more information. 

ChesPenn Health Services

Contact [email protected] to request a vaccine. 

Crozer Health

Individuals can submit a request form on the bottom of this page or by contacting [email protected].

Einstein Health Network

Request your vaccine by contacting [email protected].

Geisinger

Individuals can self-schedule their vaccination through myGeisinger. 

Note: You will also need to enter your employer/organization, your work title/position, and a contact person and phone number for your employer/organization in order to schedule your vaccine.

Here’s how to get started with self-scheduling, depending on which category you fall into:

More information can be found here.

Holy Redeemer

Request your vaccine by contacting [email protected].

Jefferson Health

Jefferson Health is allocating 10% of the COVID-19 vaccine supply it receives in Montgomery and Bucks Counties to certain community healthcare workers. At present, this limited vaccine supply is available only to individuals who live or work in Montgomery County or Bucks County and who work in a paid or unpaid capacity in a health care setting, and in a role that carries the potential for direct or indirect exposure to COVID-19 patients or COVID-19 infectious materials. If eligible to receive a vaccine through Jefferson Health, click here to request your vaccine. After completing this form, Jefferson Heath will reach out to schedule an appointment when vaccines are available. 

Lehigh Valley Health Network

Follow these steps to schedule vaccination:

    1. Sign up for MyLVHN or sign in to MyLVHN. Call 888-402-LVHN (5846) for help setting up an account. Links to sign up or sign in are available on LVHN.org/vaccines. 
      1. Note: You do not have to be an LVHN Patient. This account will be used by LVHN staff to communicate with you directly.
    2. Complete the COVID-19 Essential Worker Questionnaire.
      1. Note: If your organization is not listed in the appropriate industry, that is OK. LVHN encourages you and your employees to select “Not Listed” in your Industry classification to move through the questionnaire. Just because your organization is not listed doesn’t mean that you and your employees cannot get a vaccine through LVHN. This is the same for name of employer.
    3. Monitor e-mail for notification that it is time for individuals to schedule the first dose through MyLVHN. Unfortunately, LVHN does not know when these notifications will be sent at this time.
    4. Once employees receive the e-mail notification to schedule, schedule the first dose vaccination appointment. Vaccination is free to individuals with LVHN covering all of the costs.

Lower Bucks Hospital

Submit your request by contacting [email protected] or by calling (215) 785-9419.

Anyone requesting a vaccine can expect a response within two (2) business days. If it is determined that the applicant is eligible per State guidance and as supply allows, they will receive a call to be scheduled for both their first and second vaccine appointments.

Lower Bucks Hospital only carries the Pfizer-BioNTech COVID-19 Vaccine and second appointments will be scheduled for 21 days after the first dose. Prior to the appointment date detailed instructions will be provided on what to bring, how to enter the facility, how to register on-site, and where to find the vaccine clinic. Please direct any COVID-19 Vaccine related questions by calling (215) 785-9419.

Mainline Health

If you are an independent non-affiliated medical provider or frontline health care worker who wishes to be vaccinated, please email [email protected] Please be advised: You will need an active Main Line Health MyChart account to be scheduled and vaccinated by Main Line Health. Click here to learn more about registering for MyChart.

Mercy Catholic Health

Click here to submit the COVID-19 vaccine request form.

Penn State Health

Individuals in Phase 1A call Penn State Health central scheduling at 844-774-8883 to start the process. If you do not fall into the state’s Phase 1A category, please continue to visit this webpage for updates.

St. Luke Health System

St. Luke’s is now offering vaccine clinics at all eleven (11) St. Luke’s Hospitals (listed below).

  • Allentown Campus (1736 Hamilton Street, Allentown)
  • Anderson Campus (1872 St. Luke’s Boulevard, Easton)
  • Bethlehem Campus (801 Ostrum Street, Bethlehem)
  • Easton Campus (250 S 21st Street, Easton)
  • Geisinger St. Luke’s (100 Paramount Drive, Orwigsburg)
  • Lehighton Campus (211 N 12th Street, Lehighton)
  • Miners Campus (360 W Ruddle Street, Coaldale)
  • Monroe Campus (100 St. Luke’s Lane, Stroudsburg)
  • Sacred Heart Campus (421 W Chew Street, Allentown)
  • Warren Campus (185 Roseberry Street, Phillipsburg, NJ)
  • Upper Bucks Campus (3000 St. Luke’s Drive, Quakertown) 

Click here for directions to all vaccine clinic locations. 

How to Schedule Your Appointment:

  • Each patient-facing healthcare worker should contact St. Luke's central scheduling department at 484-526-1009 between the hours of 8 a.m. to 5 p.m. Monday through Friday. Please be aware that you may experience wait times when calling. 
  • Once connected to a scheduling representative, the individual should be prepared to provide their name, date of birth, address, phone number and the organization where they work.
  • Central scheduling will cross-reference their information, per CDC guidelines.

Vaccine Appointment Day:

On the day of your appointment please arrive 15 minutes ahead of your scheduled time slot. All recipients must bring their government-issued identification (Driver’s License Preferred) to the appointment.

All vaccine recipients will be required to stay for a 15-minute observation after receiving each dose of the vaccine.  

Note: Recipients will either receive the Moderna or Pfizer vaccine, depending upon availability. Both vaccines require a second shot or booster. For the Pfizer vaccine, the booster should be administered within 19-23 days of the first shot. For the Moderna vaccine, the booster should be given within 26-30 days. You will be able to schedule your booster appointment at the time of your first vaccine appointment. Your booster appointment will be at the same location as your first appointment.

Questions:

St. Luke's encourages all recipients to reach out to their health care provider to discuss questions and concerns related to receiving a COVID-19 vaccine. 

For up to the date information about administration of the vaccination please refer to https://www.slhn.org/covid-19/protect-yourself/covid-19-vaccine.

St. Mary Medical Center (Bucks)

Click here to submit the COVID-19 vaccine request form.

St. Mary's Pharmacy

Click here to complete the COVID-19 Vaccine Request Form. After confirming eligibility, St. Mary's Pharmacy will email you a link to schedule your vaccination appointment online.

UPMC

Requests for vaccinations should be made at the organizational level using the Community Health Care Vaccine Request template. All requestors must attach this template to the vaccine request form. Detailed instructions on completing the template and form are available on this page. Note: Submission of this form does not constitute an agreement or reservation for vaccine as the information will be evaluated by UPMC for validation of 1A status. Upon validation, UPMC will provide further information on the scheduling process.